Set Default Address Book in Outlook 2010

So, I got a new PC at work, and I moved to Outlook 2010. A great annoyance was that whenever I tried sending email, the entire global corporate address book popped up. After some time searching, I figured out how to change this setting, and thought I should record my steps.

  1. First, launch Outlook 2010 and look in the lower-left-hand corner. There will be options for “Mail”, “Calendar”, “Contacts”, and so forth. Some may be visible with medium-sized icons and a word, others may be collapsed as tiny options along the bottom. Select the one labeled “Contacts”.
  2. In the menu bar at the top, find and select “Home”.This will make the ribbon visible, but in a certain “Contacts” mode.
  3. On the far right-hand side of the ribbon, find and click the button for “Address List”. This will bring up a view of the address book. There are other ways to bring up the Address Book view, but this way brings it up with a menu bar.
  4. Select “Tools” then “Options” from the menu bar.
  5. This brings up the settings panel that allows you to control these settings. For myself, I chose a “Custom” order, I removed “Global Address List” completely and added my own corporate unit right below “Contacts”.

I hope someone else finds this documentation productive. I’m sure I will the next time I need to accomplish this task.


16 Responses to “Set Default Address Book in Outlook 2010”

  1. John on 2012-06-20 11:29 am

    Thank you for posting this information.

    I have looked and looked for 2 years trying to find out why I could not set the default for the Address Book that was selected when creating an email.

    Great instructions – thanks for sharing

  2. Paul on 2012-07-31 9:17 pm

    Great instructions.

    Worked like a charm.


  3. Anonymous on 2012-08-07 11:14 am

    Thank you for helping me set up my default address book. Appreciate it!

  4. Susan Berland on 2012-11-26 3:29 pm

    I always forget how to do this. Thanks for helping me out. Saves so much time!

  5. RRT on 2012-12-14 3:14 pm

    Thanks, this saved me a bunch of hunting around. BTW this is now on the 1st page when you search for it in Google. So I guess I am not alone.

  6. ave on 2013-02-10 3:08 pm

    A real life saver (for me)
    What would I have done…?

  7. alan on 2013-04-30 5:39 pm

    brilliant. thank you

  8. Tracy on 2013-06-10 11:12 am

    Finally!! Thanks so much…you rock.

  9. Bill Teague on 2013-07-08 8:09 pm

    Worked like a charm; many thanks!!

  10. Anonymous on 2013-07-22 9:43 am

    Very easy instructions! Worked a treat. Many thanks

  11. Bill Pearson on 2013-07-22 11:27 am

    Thank you!

    Why this (and ALL options) isn’t in one place (File, Options), I’ll never understand.

  12. Lawton Rogers on 2013-09-09 6:15 pm

    I have a contacts list for my e-mail account, and would like to set up a second and separate contacts list for a second e-mail account, with some of the first list copied into the second list and additional names added to the second list.

  13. Zandi on 2013-10-08 8:58 am

    Hi – I am trying to set the default address book for when you put a new entry into your address book. I have a folder Icloud addresses which I want it to default to for any new entry. It currently has my old address book which has no entries

  14. Zandi on 2013-10-08 8:58 am

    Sorry – Outlook 2010

  15. barry richardson on 2014-08-29 6:25 am

    Very usefull bit of info thanks

  16. Willie on 2015-04-30 5:33 am

    I have the good fortune/luck to already be where you are just now. I had set my address book so that I had groups: such as Family, Friends and Business contacts etc. That way I could use the drop done menu and easily choose the contacts I wanted to e-mail. Am presently setting up a new box and want to do the same, but not having the same kind of luck. I’d be pleased if you or anyone reading this could help. Use Outlook 2010. 30 April 2015

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